Add-on module
Send the invoice, chase the money, see what's left.
Invoices that carry straight over from the estimate you already wrote, payments that decide for themselves what is paid and what is overdue, purchase orders and the bills that come back, your bank statement matched against all of it, and the summaries your accountant asks for.
Who it's forSmall firms invoicing out of a spreadsheet — whoever chases what is owed when nobody's job title is credit control, and whoever sits down at month end with the bank statement and a shoebox of receipts.
Sold on its own — $49.99/mo or $499/yr, including 400 extra AI credits a month, no other TRACE subscription needed. Also available as an add-on to any plan. Create your account or see pricing.
What it does
Ledger, in detail.
An invoice that starts from work you already priced
The accepted estimate becomes the invoice with its lines copied across, and progress billing carries the customer's PO number.
Paid, part-paid and overdue decide themselves
Record payments and the status follows; the receivables ageing and a statement of account show who owes what.
Payment reminders that go out without you
Switch them on once and an unpaid invoice is chased at set points around its due date, then TRACE stops.
The retainer that bills itself
Set up a recurring charge once and TRACE creates each invoice on its date for you to check and send.
Your bank statement, matched against the books
Import the statement, a PDF from the banks TRACE reads or a CSV from any other, and match each line to an invoice or expense.
The summaries your accountant asks for
A cash-basis profit and loss by month, income by customer, purchases by vendor and sales tax, each exportable as CSV.
How it works
Day to day.
- 1
Turn the estimate into an invoice
One click copies the line items across.
- 2
Send it and record what comes in
Payments update the balance and the status by themselves.
- 3
Bring the statement in
Match each line at month end until nothing is left unexplained.
- 4
Hand it over
Export the reports your accountant asks for.
A record of what you entered, not a set of books, and no bank connection
TRACE is not accounting software: there is no general ledger, balance sheet or accrual accounting, and the reports are cash-basis summaries of what you recorded. Nor is there a bank feed: you import the statement yourself, and it makes no tax determination.
Want to see it on your own program?
Tell us how your NDT program runs today and we'll show you how this fits it.